STAPLEFORD PARISH COUNCIL
NOTICE OF PARISH COUNCIL MEETING
To Members of Stapleford Parish Council
You are hereby summoned to attend the ANNUAL MEETING OF STAPLEFORD PARISH COUNCIL on to be held on WEDNESDAY 11th May 2022 at 8.00pm in the Jubilee Pavilion, Gog Magog Way, Stapleford to transact the business in the agenda shown below. Members of the public and press are invited to attend and to address the Council in its open forum.
Belinda Irons
Stapleford Parish Clerk
30th April 2022
AGENDA
88.2022 Election of Chairman and signing of Declaration of Acceptance of Office
89.2022 Apologies
90.2022 Declaration of Members Interest: disclosable pecuniary, other disclosable, personal
91.2022 Minutes of the previous meeting:
PROPOSAL: That Stapleford Parish Council herewith agree the minutes of the meeting held on the 8th April 2022 and the Annual Parish Meeting held on the 8th April 2022
92.2022 Public comment
93.2022 Election of Vice-Chairman
94.2022 Portfolio Allocation
Pavilion & Slaughterhouse buildings: monthly inspections, maintenance & management; booking monitoring, planned improvements
Cemetery: grounds maintenance, safety, funerals, monthly inspections
Playgrounds: monitor equipment, maintenance, safety.
Sports facilities: licences, compliance, monthly inspections, contractor liason
Open Spaces and Assets: Recreation field, Slaughterhouse garden, Villedommer Garden, Basil’s Piece, Clerks Piece, benches, noticeboards, bus shelter: maintenance, monthly inspection, safety, contractor liaison
Finance & Audit
Planning : all Councillors
CSET & EW Rail: Cllr H Kettel
Neighbourhood Plan
Communications
Highways
Ecology, Environment and Climate Change: forward planning, implement schemes, grant funding applications
HR/ Personnel
95.2022 Planning: Cllr B Kettel
Planning applications:
22/01375/FUL: 6 Collier Way, Stapleford
Demolition of existing dwelling and erection of new dwelling
96.2022 Neighbourhood Plan: Cllr Flynn
97.2022 Sports Facilities & Agreements:
Tennis
MUGA use inc Tennis, Football, Netball
Cricket
Adult gym equipment: repair needed.
98.2022 Environment, Ecology & Climate Change: Cllrs Flynn & Gatward
No Mow May
Zero Carbon Communities: grant funding
Queen’s Green Canopy
99.2022 Communications
100.2022 Highways:
101.2022 Pavilion Management: Cllr Pett
Pavilion Management Sub-Committee: report
Fencing: update
Bookings: History Society application to return to second Tuesday update
102.2022 Playground
Adult gym equipment: maintenance costs
103.2022 CSET & East West Rail: Cllr H Kettel:
104.2022 Finance
Accounts summary: May Meeting
Income Feb: £94,561.19
Expenditure Feb: £9,218.96
Income Mar: £4,550.20
Expenditure Mar: £22,283.16
Less S106 Ring-fenced: £103,651.71
Carried forward: £80,664.18
May Expenditure to date; To be included in the Minutes
Year End: Summary Receipts & Payments 2022: to be included in the Minutes
105.2022 Section 106 Reports
Pavilion renovation incorporating a public access toilet: meetings update: Cllr Pett & Cllr H Kettel
Play Area official opening: Cllr Pett
Art fund: Cllr G Pett:
Jubilee Pavilion & Recreation Ground entrance illuminated signage update
106.2022 Cemetery:
107.2022 Slaughterhouse & Gardens:
Lighting: moving light to rear of building: update
Gardens: renovation: update
108.2022 Queen’s Jubilee and Village Weekend: Cllrs Pett & Gatward
TENS application: submitted
Insurance: Insurance has confirmed its requirements: risk assessment/ physical separation of dog show area/ commercial stalls to have own Public Liability Insurance – copy to SPC for records.
109.2022 Annual Parish Meeting: Matters Arising:
Minutes of Meetings: complaint the minutes do not provide information needed
Communications and consultations: what is being done/ what needs to change?
PC Focus: where should the focus be?
What ‘grass roots’ issues need to be addressed?
Slaughterhouse and gardens: consultation/ communications/ volunteer support
110.2022 Clerk’s updates
Review governing documents:
Document storage: discussion/ decision
Zero Carbon Grants: open to 1.6.2022
111.2022 Correspondence
112.2022 Dates of Meetings:
9th June, 7th July, 1st September, 6th October, 3rd November, 1st December
