SPC Agenda for Meeting 2nd February 2023

To Members of Stapleford Parish Council
You are hereby summoned to attend the MEETING OF STAPLEFORD PARISH COUNCIL on to be held on THURSDAY 2nd FEBRUARY 2023 at 7.00pm in the Jubilee Pavilion, Gog Magog Way, Stapleford to transact the business in the agenda shown below. Members of the public and press are invited to attend and to address the Council in its open forum.
Belinda Irons
Stapleford Parish Clerk
27th January 2023


24.2023 Apologies
Absence without apology
25.2023 Declaration of Members Interest:
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate
26.2023 Minutes of the previous meeting:
PROPOSAL: That Stapleford Parish Council herewith agree the minutes of the Parish Council meeting held on the 5th January 2023
27.2023 Parish Council vacancies: Co-option
Proposal to reduce number of Councillors: discussion
Councillors allocation of duties
28.2023 SCDC & CCC Councillors reports
29.2023 Public Issues:
Members of the public and Councillors can raise matters of concern limited to 3 minutes per parishioner or per item.
30.2023 Proposals to Members
31.2023 Planning applications:

22/05395/HFUL 6 Finches Close, Stapleford
Single storey front and rear extensions: not previously advertised: Clerk to request extension of time to respond.

22/05335/FUL The House on the Hill, Hinton Way, Gt Shelford
Retrospective change of use from agricultural building to ancillary domestic annex to House on the Hill with elevational alterations: not previously advertised Clerk to request extension of time to respond.

23/00162/HFUL : 25 Priams Way Stapleford
Single storey side extension; part single storey, part two storey rear extension; relocating of existing solar array.

23/00258/HFUL 41 Priams Way Stapleford
Part single storey, part two storey side/rear extensions. (Resubmission of 22/03909/HFUL).

Other planning issues:
Enforcement of conditions: 18 London Road: parking on site not being adhered to or enforced
32.2023 Finance
a) Bank Reconciliation
PROPOSAL: That Stapleford Parish Council herewith agrees the bank reconciliation calculated through the Scribe accounting system, against the bank statements presented at the meeting
b) January payments:
Accounts summary: January: to be presented at the meeting
PROPOSAL: That Stapleford Parish Council herewith agrees the payments presented on the schedule provided to Councillors by email in advance of the meeting
c) February payments to date:
PROPOSAL: That Stapleford Parish Council herewith agrees the payments presented on the schedule provided to Councillors by email in advance of the meeting
d) Appointment of Internal Auditor
PROPOSAL: That Stapleford Parish Council herewith appoints Ben Stoehr of LGS Services as the Parish Council’s internal auditor with immediate effect
33.2023 Neighbourhood Plan: Cllr Flynn
34.2023 Sports Facilities & Agreements:
35.2023 Grounds Maintenance and Trees:
Meeting with contractor update
Removal of litter bins
36.2023 Communications: Cllr Flynn
37.2023 Highways: Cllrs Disley-Stevens & Bostrom
Road Highways Initiative: speed reduction measures on Haverhill Road:
38.2023 Pavilion Management: Cllr Pett
Pavilion Management Sub-Committee: report
Pavilion hire charges: review and adoption
Pavilion renovations: grant funding applications: discussion/decision
39.2023 Playground
Repairs: toddler swing shackles need lubricating
Bolt caps missing
Gate not closing properly
Slaughterhouse Garden: bin needs emptying
40.2023 CSET & East West Rail: Cllr H Kettel:
CSET Update
Cambridgeshire & Peterborough Bus Survey open to 22.2.2023: please see links

41.2023 Section 106 Reports
Art fund: Cllr G Pett:
Jubilee Pavilion & Recreation Ground entrance illuminated signage update
42.2023 Cemetery:
43.2023 Slaughterhouse:
a) Bier to be moved into container
b) Cabinet of ‘finds’: decision on future
c) ‘Bike Shed’ and ‘Tool exchange’; update.
d) Future of Slaughterhouse: Cllr H Kettel:
Recommendations by the architect
Future actions: discussion
44.2023 Governance:
Review of documents
Standing Orders
Financial Regulations
Risk Assessment
Internal Control Policy
Electronic Payment Procedure
45.2023 Clerk’s updates
Highways verge management: awaiting response from CCC
Recreation Field: recommendation to prune Cherry Tree which is encroaching the pavilion roof.
Street lighting: energy contract: suppliers have withdrawn contract service resulting in excessive price increases. Application to SCDC to take over service: update
Memorial Bench for recreation field: Mrs R Humberstone: decision
Village Warden role: discussion
46.2023 Correspondence :
Stapleford Twinning Association: suggestion to change the Slaughterhouse Garden to Villedomer Gardens
47.2023 Dates of Meetings: 2023: 2nd February; 2nd March; 6th April; 4th May (APCM); 1st June (Audit); 6th July; 7th September; 5th October; 2nd November; 7th December Annual Parish Meeting: TBA