SPC Meeting Agenda November 2021


To Members of Stapleford Parish Council
You are hereby summoned to attend the MEETING OF STAPLEFORD PARISH COUNCIL on to be held on THURSDAY 4th NOVEMBER 2021 at 7.00pm in the Jubilee Pavilion, Gog Magog Way, Stapleford to transact the business in the agenda shown below. Members of the public and press are invited to attend and to address the Council in its open forum.
Belinda Irons
Stapleford Parish Clerk
28th October 2021

Please be advised that attendees are requested to:
1. Bring a face covering with them, and to wear it whilst entering and leaving the meeting.
2. Attendees are asked to use the hand sanitiser provided on entry and exit
3. To maintain a 2m social distancing space.
4. Anyone experiencing Covid or cold symptoms are asked to refrain from attendance.
5. Anyone who experiences Covid or cold symptoms within 10 days of attending the meeting is asked to report this to the Clerk who will contact all attendees and will also advise the NHS Track and Trace programme.

Item Ref. Item
168.2021 Election of Chairman & signing declaration of acceptance of office Outgoing chairman
169.2021 Apologies
170.2021 Declaration of Member’s Interest: disclosable pecuniary/ pecuniary/personal Chair
171.2021 Minutes of the previous meeting:
PROPOSAL: That Stapleford Parish Council herewith agree the minutes of the Parish Meeting meeting held on 7th October 2021. Chair
172.2021 South Cambs District Council & Cambridgeshire County Councillors: reports DC & CC
173.2021 Public comment
174.2021 Resignations:
Cllrs McPhater & Raphael
Parish Councillor Vacancies for co-option:3 vacancies
175.2021 Planning Cllr B Kettel

20/02929/OUT: Appeal
Land between Haverhill Road and Hinton Way, Stapleford
Outline planning for the development of land for a retirement care village in Use Class C2 comprising housing with care, communal health, wellbeing and leisure facilities, public open space, landscaping, car parking, access and associated development and public access countryside park with all matters reserved except for access:

21/02851/FUL Chalk Hill, Haverhill Road, Stapleford
Construction of a single storey replacement dwelling (resubmission of 20/04170/FUL)

21/04486/HFUL 11 Sternes Way, Stapleford
Single storey rear extension

Greater Cambridge Planning: Local Plan Call for Sites: Hinton Way/Mingle Lane: discussion / consultation process

176.2021 Neighbourhood Plan Cllr Flynn
177.2021 East West Rail and CSET: updates Cllr H Kettel
178.2021 Finance:
Accounts summary: July Meeting
Income Sept: £35,714.32
Expenditure Sept: £41,086.94
Income Oct: £1,400.23
Expenditure Oct: £17,165.61
Less S106 Ring-fenced: £112,606.16
Carried forward: £49,680.57
Expenditure for November will be reported to the meeting
AGE UK: Transfer of funds from The Tree Community Group: £1,149.47
Budget Chair/Clerk
179.2021 Section 106 reports
a) Shed renovation Cllr H Kettel
b) Pavilion renovation Cllr H Kettel
d) MUGA Cllr J Flynn
e) Play Area renovation Cllr G Pett
f) Slaughterhouse Cllr H Kettel
g) Art fund Cllr H Kettel
180.2021 Staff vacancies Chairman
Caretaker/ Handy Person/ Grounds Maintenance Person: review of need for this post
Assistant Clerk & Clerk resignations:
PROPOSAL : That Stapleford Parish Council herewith agrees to amalgamate the roles of Clerk and Assistant Clerk with up to 30 hours employed time on NALC salary scale point 27 – 37
PROPOSAL : That Stapleford Parish Council herewith appoints Lesley Watts as Clerk’s assistant with immediate effect

181.2021 Sports Facilities and Agreements:
MUGA: management & maintenance
Cricket: agreement to include use of toilets and storage facilities
Cricket run up: progress on repair of run up
SCDC: Consultation to 15.11.2021
182.2021 Cemetery: quotes to stabilise headstones and ensure safety of cement topped graves and funding
Abbey Memorials: £225 per headstone
Butler Bros: remove concrete caps/ backfill with topsoil: £250 per grave
HJ Paintin: awaited
Ivett & Reed: awaited
183.2021 Environment, Ecology & Climate Change: Cllr Flynn & Cllr Gatward
a) Action Plan Progress
b) Ecology: verges/ cemetery meadow/ other
184.2021 Highways Cllr Flynn
Recreation Field: car parking charges
185.2021 Communications Cllr J Flynn
186.2021 IT & Website:
a) Application to BT for a telephone line and contract (£24.95 pm)
b) Hallmaster/ Keep & Save: for website Clerk
187.2021 Pavilion Management: Cllr Pett & Cllr Gatward
Access update
PROPOSAL: that Stapleford Parish Council herewith agrees the formation of a Stapleford Parish Council Pavilion & Recreation Ground Sub-Committee.
Terms of Reference for the Sub-Committee to be discussed and adopted at the next meeting
188.2021 Clerks’ updates and reports
a) PROPOSAL: That Stapleford Parish Council herewith agrees that it has reviewed Standing Orders, Financial Regulations and Code of Conduct, and adopts the revised documents with immediate effect
b)Zero Carbon Communities: Grant: PECT inspection completed:
c) Pavilion & Slaughterhouse: electricity contracts: complaints raised
d) Street lights:
Chalk Hill: street light not connected
Granta Terrace: street light to be transferred from Gt Shelford to Stapleford PC when the contract is changed by CCC
e) Haverhill Road highways verge: tree management
f) Haverhill Road speed sign damage: update
g) Parish Pit: letter sent to Charity Commission: further information provided
189.2021 Correspondence:
Mr Topham-Smith: Slaughterhouse light repair Clerk
190.2021 Date of Next Meeting: To be held in the Jubilee Pavilion at 7.00pm
PC Meetings: 1st Thursday of each month
2nd December.
191.2021 PROPOSAL: That Stapleford Parish Council herewith invokes Standing Order 3(d) as the item at 180.2021 is of a confidential nature discussing appraisals and a Code of Conduct complaint
192.2021 Code of Conduct complaint: