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SPC Meeting Agenda December 2021

STAPLEFORD PARISH COUNCIL
NOTICE OF PARISH COUNCIL MEETING

To Members of Stapleford Parish Council
You are hereby summoned to attend the MEETING OF STAPLEFORD PARISH COUNCIL on to be held on THURSDAY 2nd DECEMBER 2021 at 7.00pm in the Jubilee Pavilion, Gog Magog Way, Stapleford to transact the business in the agenda shown below. Members of the public and press are invited to attend and to address the Council in its open forum.
Belinda Irons
Stapleford Parish Clerk
25th November 2021

HOUSEKEEPING:
Please be advised that attendees are requested to:
1. Bring a face covering with them, and to wear it whilst entering and leaving the meeting.
2. Attendees are asked to use the hand sanitiser provided on entry and exit
3. To maintain a 2m social distancing space.
4. Anyone experiencing Covid or cold symptoms are asked to refrain from attendance.
5. Anyone who experiences Covid or cold symptoms within 10 days of attending the meeting is asked to report this to the Clerk who will contact all attendees and will also advise the NHS Track and Trace programme.
AGENDA
193.2021 Apologies
194.2021 Declaration of Members Interest: disclosable pecuniary, other disclosable, personal
195.2021 Election of Vice-Chairman: PROPOSAL: That Stapleford Parish Council herewith appoints Cllr Jenny Flynn as Vice-Chairman with immediate effect.
196.2021 Minutes of the previous meeting:
PROPOSAL: That Stapleford Parish Council herewith agree the minutes of the meeting held on the 4th November 2021 and the amended minutes of the meeting held on the 7th October 2021
197.2021 South Cambs District Council and Cambridgeshire County Council: Councillors reports
198.2021 Public comment
199.2021 PC Vacancies: 5 vacancies for co-option
200.2021 Planning: Cllr B Kettel
APPEAL: Inspectorate Ref: APP/W0530/W/21/3274838
S/0022/20/FL Hill Trees, Babraham Road, Gt Shelford
Change of use of public house car park to parking for car sales
Greater Cambridge Planning: Local Plan
201.2021 CSET: Cllr H Kettel
202.2021 Neighbourhood Plan: Cllr Flynn
203.2021 Finance
Accounts summary: Dec Meeting
Income Nov: £5,139.40
Expenditure Nov: £13,198.29
Less S106 Ring-fenced: £53,737,54
Carried forward: £140,684.26
Expenditure for December will be reported to the meeting
Budget
Queen’s Jubilee: provision of commemorative mugs for school children: discussion
Queen’s Jubilee: Village Weekend
204.2021 Section 106 Reports
Shed renovation: Snagging update
Public toilet provision : Cllr G Pett
PROPOSAL: That Stapleford Parish Council herewith agrees to modify the official’s room in the Jubilee Pavilion to provide a public toilet with rear access and an accessible footway.
Pavilion renovation:
MUGA: Completed:
Play Area renovation: Cllr Pett
Art fund: Cllr G Pett:
PROPOSAL: That Stapleford Parish Council herewith agrees to commission a Jubilee Pavilion sign to be sited at the top of the drive.
PROPOSAL: That Stapleford Parish Council herewith agrees to commission an art installation to form part of the perimeter fencing to the play area.

205.2021 Staffing update: Cllr Pett
PROPOSAL: That Stapleford Parish Council herewith agrees the reviewed Clerk Contract and agrees the salary scale to remain at point 28 at £32,234.00 per annum pro-rata
206.2021 Sports Facilities & Agreements:
Tennis
MUGA: management & maintenance: Tennis net fixings rusted: Cllr Flynn
Cricket: agreement to include use of toilets and storage facilities: Cllr Pett
Cricket run up: progress on repair of run up: Cllr Gatward
Adult gym equipment: repair needed.
207.2021 Cemetery: Cllrs Gatward & Pett
Repairs to concrete caps
208.2021 Environment, Ecology & Climate Change: Cllrs Flynn & Gatward
209.2021 Communications: Cllr Flynn
210.2021 Pavilion Management: Cllr Pett
Access update
PROPOSAL: that Stapleford Parish Council herewith agrees the formation of a Stapleford Parish Council Pavilion & Recreation Ground Sub-Committee.
PROPOSAL: that Stapleford Parish Council herewith agrees the Terms of Reference for the Stapleford Parish Council Pavilion & Recreation Ground Sub-Committee
PROPOSAL: that Stapleford Parish Council herewith agrees to purchase recycling wheelie bin housing from Glasdon UK in the sum of £598 each plus fixing

Fencing: discussion
211.2021 The Public Stone, Chalk, Gravel and Clay Pit: 268975
Response from the Charity Commission:
We are satisfied from the information provided that we can make a scheme to change the purposes for which the land is held. In making such changes, under section 67 of the Charities Act 2011, we must have regard for:
• The spirit of the original gift;
• The desirability of providing new purposes that are close to the original; and
• The necessity for the new purposes to be suitable and effective in light of current social and economic circumstances.
I note your proposal is that the Charity be re-purposed to allow it to transfer the site (currently designated land) to an existing charitable organisation with aims as close as possible to the existing aim of benefitting the residents of Stapleford. Such aims to explicitly include open public access to the site and maintenance of good environmental standards.

The Magog Trust is a charitable company and if the land were transferred to it free of trusts it would become part of its corporate property and could be disposed of at any time. We believe that to have proper regard to the three factors above we need to ensure, as you suggest, that residents of Stapleford continue to benefit from the land, all be it for different purposes. This can be done by retaining the designated nature of the land (but for purposes that are suitable and effective) and I have attached a draft scheme which would achieve this purpose.

A charitable company cannot hold designated land as a part of it’s corporate property. It can however act as trustee of designated land, holding it on separate (but compatible) trusts. It is for this reason that the draft scheme appoints the Magog Trust as trustee and transfers the land to it for the purposes set out in the draft scheme.

Please confirm whether the trustees are content with the draft scheme. In addition, before proceeding, we would need evidence that the Magog Trust is also content with the draft scheme.

The proposed scheme could also, If the prospective new trustee wishes, include a linking direction to link the Public Stone, Chalk, Gravel and Clay Pit charity to the Magog Trust for accounting and registration purposes. If this is to be included in the scheme we will need confirmation that the Magog Trust has read our guidance on linking directions and understands the advantages and limitations of a linking direction. Alternatively, they could apply for such a direction any time after the scheme has been authorised.
PROPOSAL: that Stapleford Parish Council herewith agrees that the Public Stone, Chalk, Gravel and Clay Pit (268975) appoints the Magog Trust as trustee and agree the transfer of the land to it for the purposes set out in the scheme. Stapleford Parish Council also agrees the scheme includes a linking direction to link the Public Stone, Chalk, Gravel and Clay Pit Charity to the Magog Trust for accounting and registration purposes.
212.2021 Clerk’s updates
Anthony Browne MP: proposed Cambridge congestion charge: request for comments
213.2021 Correspondence
Stapleford Tennis Club: complaint: Tennis net fixing rusted
Mr I Ginger: Slaughterhouse Garden: tree overhanging adjacent garden
214.2021 Code of Conduct: issue resolved
215.2021 Dates of Meetings:
6th January, 3rd February, 3rd March, 7th April, 12th May, 2nd June, 7th July, 1st September, 6th October, 3rd November, 1st December
Annual Parish Meeting